Complaints Regarding Brewer Wallace Solicitors (Brewer Wallace Limited)

Our complaints policy

We are committed to providing a high-quality legal service to all our clients. When something goes wrong we need you to tell us about it. This will help us to improve our standards.

Our complaints procedure

If you have a complaint, please contact any Director, You can write to them at Shackles Chambers, 7 Land of Green Ginger, Hull, HU1 2ED.

If we have to change any of the responsibilities or the timescales set out below we will let you know and explain why.

What will happen next?

  1. Within three days we will send you a letter acknowledging your complaint and asking you to confirm or explain any details. If it seems appropriate we will suggest a meeting at this stage. We will also let you know the name of the person who will be dealing with your complaint.
  2. We will record your complaint in our central register and open a file for your complaint. We will investigate your complaint by examining the relevant file.
  3. If appropriate we will then invite you to meet Mr Brewer or Mr Wallace to discuss and hopefully resolve your complaint. We would hope to be in a position to meet with you in this way no longer than 14 days after first receiving your complaint. If you would prefer not to meet, or if we cannot arrange this within an agreeable timescale, We will write fully to you setting out Mr our views on the situation and any redress that we would feel to be appropriate.
  4. Within three days of any meeting we will write to you to confirm what took place and any suggestions that we have agreed with you. In appropriate cases we could offer an apology, a reduction of any bill or a repayment in relation to any payment received.
  5. At this stage, if you are still not satisfied, please let us know. We will then arrange to review our decision. We would generally aim to do this within 10 days. This will happen in one of the following ways.
    • The Director will review his own decision
    • We will arrange for a Director in the Company who has not been involved in your complaint to review it.
    • The Directors jointly will review your complaint within 10 days.
    • We will ask our local law society or another local firm of solicitors to review your complaint. We will let you know how long this process will take.
    • We will invite you to agree to independent mediation. We will let you know how long this process will take.
  6. We will let you know the result of the review within five days of the end of the review. At this time we will write to you confirming our final position on your complaint and explaining our reasons. We will also give you the name and address of the Solicitors Regulation Authority (www.sra.org.uk) and Legal Ombudsman (www.legalombudsman.org.uk) If you are still not satisfied, you can contact them about your complaint. We very much hope that this will not be necessary.

Complaints Regarding Brewer Wallace Notaries Limited

  1. In respect of their Notarial work, Kevin Ogle and Graham Nettleton (Notaries Public and Directors of Brewer Wallace Notaries Limited) are regulated by the Faculty Office of the Archbishop of Canterbury:

The Faculty Office
1, The Sanctuary
Westminster
London
SW1P 3JT

Telephone: 020 7222 5381
Email: faculty.office@1thesanctuary.com
Website: www.facultyoffice.org.uk

  1. If you are dissatisfied about the Notarial service which you have received please do not hesitate to contact Kevin Ogle or Graham Nettleton direct.
  2. If they are unable to resolve the matter you may then complain to The Notaries Society of which Kevin Ogle and Graham Nettleton are members, who have a Complaints Procedure which is approved by the Faculty Office.   This procedure is free to use and is designed to provide a quick resolution to any dispute.
  3. In that case please write (but do not enclose any original documents) with full details of your complaint to:

The Secretary of The Notaries Society, Old Church Chambers
23 Sandhill Road, St James,
Northampton
NN5 5LH

Tel: 01604 758908
Email: secretary@thenotariessociety.org.uk
Website:  www.thenotariessociety.org.uk

If you have any difficulty making a complaint in writing, please do not hesitate to call The Notaries Society for assistance.

  1. Finally, even if you have your complaint considered under the Complaints Procedure, you may at the end of that procedure or after a period of eight weeks from the date you first notified Kevin Ogle or Graham Nettleton that you were dissatisfied, make your complaint to the Legal Ombudsman, if you are not happy with the result:

Legal Ombudsman
PO Box 6806
Wolverhampton WV1 9WJ

Tel : 0300 555 0333
Email: enquiries@legalombudsman.org.uk
Website: www.legalombudsman.org.uk

  1. If you decide to make a complaint to the Legal Ombudsman, you must refer your matter to the Legal Ombudsman within six months from the conclusion of the complaint process.