Notary Services

A Notary is a qualified lawyer who is appointed and regulated by the Archbishop of Canterbury. Most notaries are solicitors all though there is in no need to be a solicitor to become a notary.

Notaries are mainly concerned with the authentication and certification of documents which will be used abroad. These documents include commercial and private client documents.

Notaries acting for commercial clients would prepare the following:

  • Providing notarised copies of company documents.
  • Witnessing Powers of Attorney, Trade mark Applications and renewals.
  • Dealing with Shipping matters in cases where notarial intervention is needed.
  • Dealing with dishonoured bills of exchange.
  • Providing notarially verified ID of Directors and others for use abroad.
  • Attesting Declarations or Affidavits for use in foreign court cases.
  • Taking evidence statements in proceedings outside the UK.

Notaries acting for private individuals, as opposed to companies, would do or prepare the following:-

  • Notarisation of degree certificates and other academic qualifications.Consents for children travelling abroad.
  • Powers of Attorney for people buying or selling property abroad.
  • Sponsorship applications for visitors to the UK from outside the European Union.
  • Administering and drawing up Affidavits and Declarations for overseas use.
  • Witnessing signatures and signing of documents for use abroad.
  • Providing certified copies of documents.
  • Providing documents to enable foreign assets in a deceased person’s estate to be dealt with.
  • Obtaining Appostilles and Legalisation on documents.
  • Applications for overseas Citizens of India.
  • Providing affidavits of freedom to marry outside of the UK.
  • Any other type of notarial intervention.

Notarial Charges and Expenses

Unless you have been provided with a written fixed quotation, our charges will be calculated by reference to the time actually spent by us in respect of the work we do on your behalf. This may include meeting with you and others; reading, preparing and working on papers; making and receiving telephone calls, e-mails, faxes and text messages; and time necessarily spent travelling away from the office.

We will provide you with an estimate of what we expect our fees to be once we have sufficient information in relation to your matter to enable us to do so.

Routine letters, e-mails and telephone calls are charged at one-tenth of the hourly rate. Detailed letters, e-mails and calls are charged on a time spent basis.

Our standard rates are £201.00 per hour.

These hourly rates have to be reviewed periodically to reflect increases in overhead costs and inflation. Normally the rates are reviewed with effect from 1 January each year. If a review is carried out before this matter has been concluded, we will inform you of any variation in the rate before it takes effect.

Our standard minimum charge will be £50.00.

We are not VAT registered, and as such will not charge you VAT.

We may ask you to make a payment to us on account of anticipated disbursements (that is, fees and expenses paid by us on your behalf). It is a condition of our agreeing to act, and of our continuing to act, that clients promptly meet any request for payments on account. Please be aware that we have no obligation to make such payments unless you have provided us with cleared funds for that purpose. We will not accept responsibility for any loss or additional expenses incurred by you as a result of your failure to provide cleared funds which we have requested from you.

If, for any reason, we cease to represent you or if a matter does not proceed to completion you will be responsible for our fees for all work done up to that date, a proportionate value element and any disbursements incurred on your behalf unless we have agreed otherwise in writing beforehand.

Quotations and estimates are only valid if confirmed in writing. Unless accepted, quotations expire one month from the date the quotation is given.

We reserve the right to submit interim invoices to you for payment if a matter is likely to be protracted.

Fees and disbursements invoiced to you are due for payment immediately on delivery of our invoice. Interest will be charged from that date on all, or part, of our bill relating to any amounts not paid within 30 days of delivery of the bill, calculated on a daily basis at the interest rate pursuant to S 69 of the County Court Act 1984. If any invoice remains unpaid after 30 days from the date of delivery, we reserve the right to terminate our retainer, that is to suspend work on your files and, ultimately, to refuse to continue to act for you.

NOTARIAL CHARGES AND EXPENSES

Key Stages and Timescales for Notarial Work

  • Prior to the meeting with one of our  notaries, we will tell  you by telephone exactly what you  must bring with you, and provide you with a copy of our Terms and Conditions.   If you have any queries at this stage, please let us know before you attend, as it may well save time at and after the appointment itself.
  • The meeting will normally last for around 30 minutes. We would usually hope for the appointment to take place within 5 days of you initially contacting us.
  • Where we are instructed to obtain Apostille on any document, then this will take up to 5 working days for the document to be sent to the Foreign Office and returned to us.
  • If, in addition,  legalisation at another embassy is needed then any additional time required can vary greatly from between approximately 2 and 20 days.
  • Most of the notarial work which we do requires only one attendance at our offices. Where a second attendance is necessary, then will try to book the second appointment when you attend for the first, for the first available suitable date thereafter.

KEY STAGES AND TIMESCALES FOR NOTARIAL WORK

Professional Indemnity Insurance Cover

We confirm that, in accordance with the applicable Code of Practice, professional indemnity insurance cover in the sum of £1,000,000.00 is in place in respect of the notarial services which we provide.

PROFESSIONAL INDEMNITY INSURANCE COVER